Field documentation that doesn't fight you back. Photos stay where you put them. Signatures land where you need them. Reports write themselves.
Stakeholder briefing
Every image, every voice note, every plan pin — saved with the project, the date, the person who took it. Findable in seconds.
Send a link. They sign on their phone. You get the signed file back, automatically, with a record that it really was them.
The PDF, the archive, the email to the client — all generated from the submission, the same way every time. No Friday-morning ritual.
Who did what, when. Permanent. Sortable. There when warranty calls or somebody disputes a date.
| Today | With FieldLog |
|---|---|
| ✕On the inspector's phone — until they leave. | ✓Saved with the submission, automatically. |
| ✕In a thread of text messages. | ✓Filed by project, date, and inspector. |
| ✕On a memory card someone took home. | ✓On your own server — not a vendor's. |
| ✕Maybe in last month's Dropbox folder. | ✓Searchable from the office in seconds. |
You know the photos you need from the GC tomorrow morning. They shouldn't have to guess. Drop pins on the plan, send one link, every pin comes back fulfilled — labeled, timestamped, and dropped into the project folder, in order.
The job: 230 cu yd slab pour, 7 am Tuesday. Concrete truck arrives in four hours. Before it does, the engineer needs photo verification of 14 specific items: form alignment at gridlines 1 / 2 / 3, embed plates at C2 / D4 / E6, stop-end seals on the perimeter, rebar density at the column drops, two safety items.
Text the GC the list on Monday night. Get back 30 photos with no labels, three of the items missing entirely. Spend Wednesday morning calling the foreman to ask "which one is this?" Sign off the pour from memory.
Drop 14 pins on the slab plan, label each ("Form A1 alignment, gridline 1", "Embed plate C2", "Stop-end seal, west edge"). Send one link to the GC's foreman. He opens it on his phone, sees the slab plan with red pins, taps pin 1, snaps a photo, leaves a 10-second voice note ("aligned, no gaps"), swipes to pin 2. Every photo lands in the project folder, pre-labeled with the pin name and gridline.
| Today | With FieldLog |
|---|---|
| ✕Print, sign, scan, email back. | ✓Sign on a phone, in 60 seconds. |
| ✕Three rounds before all signatures arrive. | ✓Each signer gets their own private link. |
| ✕One person prints the whole thing again. | ✓Signed PDF delivered to your folder automatically. |
| ✕Nobody can say for certain when it was signed. | ✓Tamper-evident record of who signed and when. |
| Today | With FieldLog |
|---|---|
| ✕Dropbox link expired Friday before review. | ✓The link lasts as long as you say it does. |
| ✕Three versions in three folders — which is current? | ✓One link per request. One source of truth. |
| ✕The contractor's IT blocks the share. | ✓Works on any phone or browser. |
| ✕You can't tell if anyone actually opened it. | ✓See when it was opened, submitted, or revoked. |
| Today | With FieldLog |
|---|---|
| ✕Open seven message threads to find the photos. | ✓Every submission is already a report. |
| ✕Drag images from a phone backup. | ✓PDF, Word doc, archive bundle — auto-generated. |
| ✕Re-key field data into Word. | ✓Saved to the project folder you already use. |
| ✕Repeat next Friday. And the Friday after. | ✓Same format, every time. No more "this one looks different." |
| Today | With FieldLog |
|---|---|
| ✕Form gets emailed to the engineer for review. | ✓Each reviewer gets their own private link. |
| ✕Engineer forwards to PM, who forwards to client. | ✓Watch the chain advance, hop by hop, in real time. |
| ✕One person on vacation. Nobody can tell. | ✓Stuck somewhere? Recapture and send on a different path. |
| ✕The whole thing comes back two weeks later. Maybe. | ✓Send to several reviewers in parallel when speed matters. |
| Today | With FieldLog |
|---|---|
| ✕"I'm pretty sure he approved it on the 12th." | ✓Who approved what, and when — exactly. |
| ✕"There was an email — I'll find it." | ✓Who sent it, who opened it, who signed it. |
| ✕The original signed copy left with someone who's gone. | ✓Sortable, searchable, exportable in standard formats. |
| ✕Warranty claim three years later: hope you have receipts. | ✓Records cannot be edited or deleted — only added to. |
| Today | With FieldLog |
|---|---|
| ✕You text a reminder every Monday. | ✓Recurring forms — daily, weekly, on a custom schedule. |
| ✕Most weeks, half the crews reply. Some weeks, none. | ✓One dashboard shows who responded and who didn't. |
| ✕You don't notice the gap for a fortnight. | ✓Late submissions are obvious at a glance. |
| ✕Audit time: who's actually been doing them? | ✓Three months from now, the record is still there. |
A field tech sketching a quick site note uses the same engine as the PM orchestrating monthly compliance returns from twelve subcontractors. Same project folder. Same audit ledger. No second tool to license.
Snap a photo, drop a pin, leave a voice note, scribble a sketch on the screen — done before you're back at the truck.
Fixed fields, photo slots, signature line. Same form every visit. Submit; the PDF lands in the project folder.
Capture, then route. Inspector → PM → EOR → owner. Each one gets a link; no app to install. You see the chain in real time.
Recurring send to a list — daily, weekly, monthly. Auto-tracks who replied, surfaces who's late, loops forever without a person remembering.
Start anywhere. Move up the ladder when you're ready. The data shape is the same all the way through.
Six screens that show what the tool actually feels like — capture in the field, orchestration in the office, audit when it matters.
One screen, one form, one tap. Every field type your work needs — photo, voice memo, GPS pin, signature, structured text — all in the same flow. Works without internet; uploads when it can.
One request, three signers, two days of email — replaced by a single page that shows where it sits, who's late, and what to nudge.
Where every approval lives across every project. Late ones bubble up; completed ones slide off; nothing falls through.
| Chain | Project | Kind | Progress | Status | Last activity |
|---|---|---|---|---|---|
Concrete pour — L14CHN-7f3a92 · 4 hops | Tower 2 | 3-hop | awaiting EOR | Apr 23, 10:00 | |
Toolbox talk — west crewCHN-2d40e1 · weekly | Booth St | fan-out · 5 | 2 of 5 left | Apr 23, 7:32 | |
RFI 0042 — slab edgeCHN-8b1cf4 · 2 hops | Tower 2 | 2-hop | complete | Apr 23, 6:14 | |
Hazmat survey — bldg DCHN-4a82bc · 3 hops | Lansdowne | 3-hop | overdue 1d | Apr 22, 14:51 | |
Spill report — fuel tankCHN-9d77a3 · first-wins | Booth St | fan-out · 3 | winner: maya | Apr 22, 10:08 |
Click a card → every submission, request, and chain for that project.
Every approval, sign-off, and access decision — recorded the moment it happens. You'll likely never need it. When you do, it's already there.
| When | Actor | Action | Subject | Detail |
|---|---|---|---|---|
| Apr 23, 16:02 | dan@office | approve | registration: priyank@ | sponsor endorsed; auto-approved |
| Apr 23, 14:51 | system | sms_challenge_sent | +1 613 ••• 4490 | code 8c3a, ttl 10m |
| Apr 23, 10:14 | alice@field | sign | chain CHN-7f3a92 hop 1 | SHA-256 verified |
| Apr 23, 09:00 | system | recurring_fired | toolbox talk · west crew | 5 recipients dispatched |
| Apr 22, 17:33 | dan@office | revoke | request DEMO-2c1f | typo in recipient |
| Apr 22, 16:52 | dan@office | recapture | chain CHN-7f3a92 field 3 | amended quantity 3 → 4 |
| Apr 22, 11:08 | sponsor:eor.example | sponsor_endorse | registration: legacy@ | verbal code matched |
| Apr 22, 09:14 | alice@field | submit | Daily Site Report | P-2024-118 · 12 photos |
Templates encode "who reviews what" so a new request goes to the right people without anyone remembering. Override per request when needed.
The reason field documentation eats Friday mornings is the work after the inspection. That's the part FieldLog automates.
Photos, voice clips, structured fields — sorted into the project folder, named consistently, exactly where humans already look.
Every form auto-generates a polished PDF and an editable DOCX. Your letterhead. Your signatures. Searchable text inside.
Background transcription. The narration is already text in the report by the time anyone goes to read it.
GPS, weather, project number, timestamp — baked into the photo metadata at the moment of capture. No fixing in the office.
Who did what, when — with a hash that proves the file hasn't been touched. Append-only. Never edited.
Email, Teams, SMS — notifications go where each recipient already lives. Reminders schedule themselves for late signers.
OneDrive, Dropbox, SMB share, S3 — submissions land in the path you already back up nightly. No new place to look.
Notifications routed where your team already lives. SMS for off-hours. No new inbox to monitor.
"Submit" can fire into QuickBooks for billing. "Sign-off" into your PM tool. Wire it once, forget it.
JSON exports per form, per project, per date range. Drive KPI dashboards from real submission data — no proprietary lock-in.
Inspection photos hand off for annotation; the polished tagged photo report comes back, signed and bound.
Same login your team already uses. Optional — it stays fully local-only if you'd rather not connect to the cloud at all.
On the roadmap: AI inspection summary · Procore / ClickUp / Asana hooks · auto-redaction for client bundles · one-click project closeout ZIP
Open a link, tap "install" — that's it. Looks and feels like an app, isn't one. iOS or Android, doesn't matter.
No signal? Keep capturing. The submission queues on the phone and uploads itself when service comes back.
Voice notes that get cleaned up automatically. Pin drops on a plan. QR scans for equipment tags. Nothing to type.
Your inspector opens a form, captures what they see, hits submit. That's the whole interaction.
"I open the form, capture what I see, submit. Done."
Same form every day. Voice notes instead of typing. Plan-pin drops where I'm standing. Works without signal. Submit, and the office has it before I'm in the truck.
"I see what came in this morning, send what's needed, watch the chain."
Every submission lands in a list. Send a form to a contractor with one click. Watch the multi-party reviews advance without chasing. Audit trail is always one tab away.
"My weekly summary is already in the project folder when I sit down Monday."
Reports auto-generate. Photos are in folders by site. Signatures are on the contracts. When something disputes, the records are right there — dated, signed, hash-verified.
We install on your hardware. Configure your project folder. Tune the forms to your existing workflows. Nothing on the public internet that you don't want there.
One short session for inspectors (30 min on a phone). One for office staff (an hour). That's it. Add-to-home-screen install while we're together.
One project, end-to-end. Photos, signatures, reviews, reports. We're available for tweaks; nothing is set in stone.
Look at what changed. Decide whether to keep it. Either way, every photo, signed PDF, and report you generated is yours, in standard formats. Nothing to migrate out of.
No multi-year contract. No per-seat license. No data lock-in.
We'll set it up on your hardware, tune the forms to your workflow, and walk through one real project with you. If it doesn't fit, you keep everything you generated, in formats anyone can read.
Press P to print this deck.